I. The name of the society is Association of Hair Restoration Surgeons

II. MEMBERSHIP

A. CLASSIFICATION

The following five types of members shall constitute the AHRS :

(a)  Founder Member
(b)  Associate Member
(c)  Full Member
(d)  Veteran Member
(e)  Overseas Member
( f)  Honorary Member

The term 'Members' hereinafter used refers to ‘Full Member’ alone.  Where ever there is discussion about individual Academic members, it has been specified.

B. ADMISSION

Admission to membership will be granted at a Business Meeting of the General Body of the AHRS, on the recommendations of the Executive Council, by a simple majority of the "Members" present, subject to the eligibility provisions for each category as defined in the subsequent clauses of this Article.

C. ELIGIBILITY, CONFERMENT, OBLIGATIONS, RIGHTS & PRIVILIGES

 (a) FOUNDER MEMBER:

Founder Members shall be the members whose names are enrolled in the first Memorandum of association, and shall always continue to be members of the Society. They shall be contributing an initial corpus of Rs 20,000/- each as founder members. They will have all the rights and privileges of Full Members but their membership shall be for Life.

 (b) ASSOCIATE MEMBER:

Eligibility:

1.  A registered MBBS doctor who has obtained Medical Council of India recognised qualification in Medicine and who is actively involved in the practice of Hair Restoration Surgery.
2. Who is duly proposed and, seconded in the prescribed form by any two 'Members' of the AHRS; and
3. Whose name after proper scrutiny is recommended by the Executive Council; shall be considered eligible to be admitted as an Associate Member.

Conferment:

On the General Body Meeting approving of the admission, the Secretary shall convey the decision of the General Body to the aspirant.

The aspirant should then pay the required subscription Rs 10,000/- and would be admitted in person as an Associate Member of AHRS at a formal ceremony, at one of the two subsequent meetings of the AHRS-India.

Failure to appear in person to fulfill this requirement will disqualify the person for Membership, till the 5th Academic meeting of the AHRS after the one in which admission was granted.

Obligations:

An Associate Member shall:

1. Pay the annual subscription Rs 2500/- regularly. (On failure to pay annual subscription for three consecutive years the membership may be terminated by the General Body). His membership is renewable every 3 years and for which he shall have to apply on the prescribed form with an accompanying fee of Rs 7000/-. His re-admittance shall be judged on the recommendations of the executive council keeping in mind his attendance at CMEs/ Workshops of the society and minimum CME hours obtained in the preceding 3 years period. This is to ensure continued professional excellence of members of the Association.

2. Continue to maintain an abiding interest in Hair Restoration Surgery.

3. Observe high standards of medical ethics and behaviour, and

4. Uphold the objectives, the good name, the dignity and the traditions of AHRS.

Rights and Privileges:
An Associate Member shall only be entitled to:
- Participate in all Academic activities of the AHRS.
- Receive the journal and other publications on such payment as may be decided by AHRS.

 (c) FULL MEMBER:

Eligibility & Conferment:

An Associate Member of three years good standing is eligible for Full Membership. The membership is renewable and not for Life. On receiving recommendation from the Executive Council and if he/she has paid the dues as Associate Member regularly, the General Body Meeting shall confer on the Member, Full Membership. He would have to pay an amount of Rs 20,000/- for Full Membership along with the application. If however 2 or more members of the council dissent grant of membership to an individual, his/her application shall be reconsidered in the next year executive council meeting. If again, however, 2 or more members dissent his/her inclusion as full member, it shall be put to vote by a 3/4th majority of members present. If the membership is not approved to be put up to the General Body Meeting, the individual shall not be qualified to put up another application for membership till 5 years after this decision. The application amount of Rs 20,000/- shall be refunded to him. Full Membership is renewable every 3 years for which the member shall have to apply on the prescribed form with an accompanying fee of Rs 7000/-. His re-admittance shall be judged on the recommendations of the executive council keeping in mind his attendance at CMEs/ Workshops of the society and minimum CME hours obtained in the preceding 3 years period. This is to ensure continued professional excellence of members of the Society.

The Obligations, Rights and Privileges:

A Full Member shall be entitled to:

1. Participate in all Academic activities of the AHRS.
2. Constitute the Academic Meeting/General Body Academic Meeting.
3. Vote at a General Body meeting on any issue but particularly in matters pertaining to election of Academic office bearers, Rules & Regulations, fixing of subscriptions etc.
4. Stand for election to the Executive Council (Subject to the provision of relevant articles).
5. Membership and privileges resulting from the affiliation of the AHRS to various National and International Bodies.
6. Receive the journal and other publications free of charge.
7. Be exempt from payment of the Annual Subscription thereafter

 (d) VETERAN MEMBER

Eligibility & Conferment

An Associate or Full Member of the AHRS of 25 years standing and of the age more than 65 years,  who has regularly paid his dues without any default in the 10 immediately preceding years, if an Associate Member, and who has written to the council at least 3 months prior to the Annual Meeting of AHRS may on recommendation of the Executive Council be conferred Veteran Membership.

Obligations, Rights & Privileges:

Obligations, rights & privileges of a Veteran Member shall be the same as those of Full Life Member, except that Veteran Membership will confer a lifelong privilege to participate as an honoured guest in the Academic scientific and cultural activities of the AHRS without having to pay the Registration Fee.

 (e) OVERSEAS MEMBER:

Eligibility & Conferment

A Medical Doctor, who is duly proposed and seconded by a 'Member' , and after proper scrutiny of the proposal, is recommended by the Executive Council and approved by the General Body shall, on payment of the prescribed dues (Rs 30,000/ for SAARC countries and US$ 1000/- for non-SAARC countries), be admitted as an Overseas Member. His membership is renewable every 3 years and for which he shall have to apply on the prescribed form with an accompanying fee of (Rs 7000/- and US$ 250 respectively as applicable for aforementioned categories)-. His re-admittance shall be judged on the recommendations of the executive council keeping in mind his attendance at CMEs/ Workshops of the society and minimum CME hours obtained in the preceding 3 years period. This is to ensure continued professional excellence of members of the Society.

Rights & Privileges:

An Overseas Member shall be entitled to all rights and privileges that an Associate Member enjoys. Likewise, an Overseas Member shall not be entitled for election to the Executive Council. Should an Overseas Member decide to settle in India, and on qualifying for registration by Medical Council of India and on intimating to the AHRS his intention to become a Full Member, and proof of his having become a resident Indian, will be admitted by the General Body to the "Full Membership" of the AHRS without any further subscription.

 (f) HONORARY MEMBER

Eligibility:

1. Any eminent person from India or abroad who has made significant contribution to the cause of Hair Restoration Surgery and other relevant fields and
2. Who has been sponsored by a "Member", and
3. Who has been recommended by the Executive Council (recommendation from the Executive Council to clearly mention the claim to eminence and the contribution) shall be considered eligible for admission to Honorary Membership.
4. No more than one such Honorary Membership shall be conferred each year.

Conferment:

1. On receiving the recommendations of the Executive Council, the General Body Meeting shall adopt a resolution recommending the conferment of Honorary Membership.
2. The admission to Honorary Membership would thereafter be carried out at a formal ceremonial function with the presentation of a scroll or sanad duly signed by the President and Members of the Executive Council.
Rights & Privileges:

D. TERMINATION OF MEMBERSHIP

i) On non-payment of dues:

Non payment of dues by an Associate Member for 3 consecutive years may be intimated by the Executive Council to General Body Meeting for termination of Membership and the Membership shall stand terminated by a decision of a simple majority.

ii) On improper or harmful conduct:

1. If it shall appear to the Executive Council that the conduct of a Member is, or has at any time been, such as to be prejudicial to the AHRS and/or the objects for which it was formed and exists, the Council shall have power at its discretion to direct that notice shall be given to such Member suspending his Membership until the next Annual General Body Meeting following such suspension. Notice of proposal to suspend a Member's Membership under this clause shall be given to such Members of the Council at least 14 days before the meeting at which the same is to be considered and any resolution to suspend a Member's membership shall be void and of no effect unless passed by two third of the members present at such a meeting.

2. The suspension by the Executive Council of any member shall be intimated to all the members present at the Annual General Meeting next following the date of suspension. Furthermore the President or his deputy shall explain why the Executive Council may then propose that the suspended Member's membership be terminated. If this proposition is seconded by another Member, the President or his deputy shall then call for the nomination and seconding of two tellers. This done, the President or his deputy shall put proposition to the Members present at the Annual General Body Meeting who shall vote by ballot. The resolution shall be void and of no effect unless passed by two thirds of the Members present at the Annual General Body Meeting. If the proposition is carried, notice shall be given to the suspended Member by the President or his deputy, terminating his/her Membership of the AHRS within 10 days following the date of the Annual General Body Meeting and such Member shall forthwith cease to be a Member of the AHRS.

If the proposition is not passed by a majority or alternatively if no such proposition is received by the President or Secretary, the suspension of the Member shall be lifted and the Member shall be notified of this termination of the suspension, within 10 days following the date of the Annual General Body Meeting.

III - THE EXECUTIVE COUNCIL

A. COMPOSITION:

The Governing Body of the AHRS shall be known as the Executive Council (hereafter referred to as 'Council' which shall consist of President, Vice-president, Hon. Secretary, Hon. Treasurer, Editor, Six Counsellors, and the immediate Past President (Ex-Officio).

B. DURATION OF OFFICE:

The Council shall be elected at an Annual General Body Meeting. However, the Editor shall be nominated/elected by a simple majority of the Executive Council from amongst Full Members. The members so elected will hold office as detailed below:

           1. President :                                         2 Years
           2. Vice President :                                  2 Years
           3. Hon. Secretary :                                 5 Years
           4. Hon. Treasurer :                                  5 Years
           5. Hon. Editor       :                                 5 Years
           6. Six Members/Councillors :                      3 Years

C. EXTENSION OF TERM AND RETIREMENT:

1. The President: The Vice President shall on completion of his term be normally elected to the Office of the President. The Office of the President shall normally be for Two Years.

2. The Vice President: A Full Member of AHRS shall be proposed for the Vice-Presidentship by the Executive Council to the Annual General Body Meeting. Further proposal shall also be called from the floor of the house. In the event of there being more than one candidate the election shall be by ballot. The Member so called also be the President-elect. The term of office of the Vice-President shall be for Two Years. This could be extended by the General Body but shall not exceed Three Years.

3. Two Counselors shall retire every year after finishing their normal tenure. The vacancies so caused shall be filled by election among the Members present at the Annual General Body Meeting.

D. ELIGIBILITY:

1. All ' Full Members' not disqualified as a result of nonpayment of dues shall be deemed eligible for membership of the council.
2. Members who are non-resident Indians shall not be eligible to stand for election to the Council.
3. A candidate to be eligible to stand for President-ship should have served a full term as a Member of the executive.

E. ELECTION :

1. The election to the Executive Council shall be held during the Annual General Body Meeting of the society. The newly elected Members will however be inducted at the conclusion of the meeting held and shall hold office for their term from 1st January of the following year.

2. Should the number of eligible candidates be more than the number of vacancies, the President may request for withdrawals. Failing adequate number of withdrawals the House shall proceed to elect the required number of candidates to the Council for respective categories by ballot. In the event of a tie the Chairman of the Annual General Body Meeting may exercise a casting vote.

3. The 'Council' with the approval of the General Body may frame and implement Election Rules without violating in spirit the provisions contained herein.

F. VACANCIES ON THE COUNCIL:

The vacancies on the council except those of the President and the Vice-President shall be filled by cooption by the remaining members of the Council. The co-opted members shall however be eligible for re-election.

G. VACANCY IN THE OFFICE OF THE PRESIDENT OR VICE-PRESIDENT:

1. A vacancy in the office of the President shall ipso facto be filled by the Vice-President who will continue to be the President next year when he would have anyway occupied that office. In a temporary vacancy during the absence of the President, the Vice-President shall discharge the functions of the President.

2. A vacancy in the office of the Vice-President shall be filled by the council electing one of its members to that office, who will hold that office till the next Annual General Meeting, when the election to the office will be held as per the Provisions of the bye-laws.

H. SECOND TERMS:

The Hon. Secretary and Hon. Treasurer can stand for election to one more consecutive term of office. The President and Vice-President will normally not contest a second term. The Hon. Editor can be nominated for a second term by the Executive Council.
                               

I. ABSENCE FROM COUNCIL MEETINGS:

A Member of the Council who remains absent from Two consecutive meetings of the Council shall be deemed to have resigned and his membership of the Council shall stand automatically terminated.

J. DUTIES:

The council shall be responsible for:
1. The conduct of the affairs of the AHRS.
2. Maintenance of proper records and accounts,
3. Planning and executing activities to attain the objectives of the AHRS.
4. Calling the General Body Meeting and placing before it such agendas as are required by these bye-laws and all other such matters that may affect the AHRS or its objectives.

K. INVITEES & CO-OPTION:

The Council may:
1. Invite a Member to participate in its deliberations,
2. Co-opt a Member or a Non-Member for its deliberations on a specific issue. Such invitees or co-opted members shall have no voting rights.

L. FORMATION OF COMMITTEE AND DELEGATION OF POWERS :

1. The Council may appoint committees from among the Members of AHRS and delegate its powers (including those of co-options) for carrying out specific projects such as holding of conferences, supervision of other activities, etc.
2. The Council shall have the right to change the composition of such committees if deemed necessary in the interest of the AHRS.
3. The President and the Secretary shall be ex-officio members of all such committees.
4. The work of such committees shall be reviewed by the Council at-least once every year and progress report submitted to the General Body.
5. A statement to Accounts of all bodies created by the Council shall form a part of the Annual Accounts.

M. CONDUCTING CONFERENCES :

1. The Council on the advice of the President may appoint from among its members a Local Organizing Secretary for the conduct of a conference of the AHRS.
2. The Local Organizing Secretary shall be responsible for the administration and financial conduct of the conference and shall be authorized to open and operate local Bank account only for the purpose of such conference by a resolution of the Council.

3. The Local Organizing Secretary shall have the power to organize and constitute various committees for the proper conduct of the conference.
4. It shall be the task of the Local Organising Secretary to ensure that the Conference is founded on the basis of self sufficiency and the AHRS will not make good any losses sustained.
5. All surplus funds of the conference accounts shall vest in the AHRS. The council shall however give due consideration to the wishes of the local organizing committees and the Local Organizing Secretary for the utilisation of such surplus.
6. Accounts shall be finalised within Three months of the completion of meeting and after audit by a recognized Chartered Accountant, forwarded to the Hon. Treasurer of AHRS who shall place them before the next General Body Meeting.

IV - GENERAL BODY

Formation of General Body

a) All the members of society will be member of General Body.

b) FUNCTIONS OF GENERAL BODY MEETING

    1) The General Body will be responsible for general policy matters.

c) MEETING & QUORUM OF THE GENERAL BODY

1. There shall be an Annual General Body Meeting held once a year between 31st August & 15th December unless the dates are specifically waived at a previous General Body Meeting. Presentation of the Annual Accounts and election to Executive Council shall be held at this meeting.

2. The agenda for a General Body Meeting shall be determined by the Council in conformity with the Rules & Regulations and shall include any matter deferred at the last General Body Meeting.

3. Participation: Associate Members may participate in the General deliberations, or in deliberations on specific matters concerning them with the approval of the Council. They shall however withdraw when matters dealing with finances, accounts, election and admission to members are being deliberated, or at any time on the request of the presiding authority.

4. Quorum for General Body Meeting shall be seven members. If no quorum is present within 15 minutes of the time announced for the meeting, the meeting shall be adjourned for One  hour and held at the same venue thereafter whether the quorum is present or not.

5. Any Member of the AHRS wishes to move a formal resolution (other than the resolution recommended by the Council) shall give notice in writing to the Honorary Secretary, and shall submit a copy of such resolution at least 21 days before the date of the meeting.

6. An Extraordinary General Body Meeting shall be convened by the Secretary, on a decision of the Councilor on the requisition of at-least 15 members, preferably to coincide with one of the conferences. However under exceptional circumstances such a meeting can be convened at any time with a fortnight's notice to all 'Members'. Such a meeting shall transact only the item on the AGENDA. In case of a Requisitioned meeting, if the number of members present does not exceed the joint strength of the Council and the requisitions the meeting shall stand dissolved.

7. Every General Body Meeting whether Annual, Ordinary or Extra ordinary shall be called by at-least 14 days notice in writing. The notice shall specify the date, place and time of the meeting and in the case of Extraordinary General Body Meeting the specific nature of the business.

V - FINANCE

A. ACCOUNTS:
1. The financial year on the AHRS shall end on 31st March every year.
2. The accounts duly audited shall be presented to the Annual General Body Meeting.
3. The General Body can on the request of the Hon. Treasurer defer consideration of the accounts to the next Ordinary General Body Meeting.

B. SUBSCRIPTION:
Subscription in all forms viz., admission fees, annual subscription, 3-yearly membership renewal, subscription to the Journal etc. shall be decided on the recommendation of the Council.

C. OPERATION OF ACCOUNTS:
1. All subscriptions shall be received and account operated by the Hon. Treasurer within the sanctions made by the Council.
2. The Hon. Treasurer shall sign the cheques for authorized payments on behalf of the Society. In case the Treasurer be incapacitated the Accounts shall be operated by the President or any other Member of the Council authorized by the President or by any other Member authorized by the Council.

D. PROPERTIES & ASSETS:
All properties & assets of the AHRS shall vest in the council appointed under these bye-laws, who shall have the authority to invest the assets, but shall have no authority to liquidate the same without the consent of the General Body after giving one month's notice. Appropriate statement concerning these assets shall form a part of the Annual Account.

VI - DUTIES OF OFFICE BEARERS:

A. The President

1. Guide the activities of the AHRS towards the fulfillment of its objectives and ensure the observance of these Rules & Regulations.
2. Chair all meetings of the Council and the General Body (in the absence of the President this power shall rest in the Vice-president and should the Vice-President too, be absent it shall vest in any member of the Council elected to the chair for this specific meeting).
3. Represent the AHRS singly or in such groups as may be decided by the Council for any activity connected with the objectives of the AHRS.
4. Carry out all other activities usually associated with that office.
5. Authorise taking of Council decision by circular resolution and
6. Have the privilege of organising the Academic and Administrative Conference.

B. The Vice-President Shall:

1. Be a member of the Council and shall carry out such duties as may be assigned by the President.
2. In the absence of the President carry out all the duties connected with that office.
3. Carry out all activities usually associated with his office.

C. The Honorary Secretary shall:

1. Summon all General Meetings.
2. Shall prepare agenda for meetings.
3. Maintain the minutes of the Council and the General Body Meeting.
4. Execute the decisions of the Council and the General Body.
5. Bring out a Newsletter of the Association at regular intervals.
6. Maintain the Website of the Society for information of Members and the     general public.
7. Represent the Society as its Public Relations Officer while interacting with the Media, etc.
8. Make available to members of the Society, on request, the minutes of all general body meetings and a record of all votes cast for the election of officers and the other members of the Executive Council.
9. Carry out all other duties as are usually associated with his office.

D. The Honorary Treasurer shall:

Maintain accounts, receive subscriptions, pay the bills and present the accounts annually to the Council and to the Annual General Meeting.

E. The Honorary Editor shall:

Bring out the biannual Indian Journal of Hair Restoration Surgery which shall be the official organ of the Association.  It shall be controlled by the Editorial Board which shall be chaired by the Editor and shall include the President, Honorary Secretary and Honorary Treasurer of the Association as members by virtue of their office.  The Executive Council may appoint such other persons to the Editorial Board as it thinks fit.  The Editorial Board shall conform to any standing orders issued by Executive Council.  The meetings and proceedings of the Editorial Board shall be governed by the provisions of these Articles for regulating the meetings and proceedings of Executive Council so far as applicable and so far as the same shall not be superseded by such standing orders.

 The Editor will be responsible for the content of the Association’s journal and for the administration of the journal.   The Editor will chair the Committee of Management and will act as advisor to the Association in all matters concerning the Journal. He/she shall be responsible for raising the funding for the same. He/she shall co-opt 2 sub-editors to help him/her in day-to-day functioning. However, these members will not be considered to be members of the Executive Committee.

VII - SCIENTIFIC MEETINGS

1. The conduct of the Scientific Meeting shall be the responsibility of the Local Organizing Secretary.
2. Participants in the scientific programme will be expected to send copies of abstracts of their proposed papers to the Hon. Secretary of the AHRS and the Local Organising Secretary.
3. Scientific programme would be finalized after mutual consultations between the Hon. Secretary either in person or on telephone or telex.
4. Subject for symposia or panel discussion shall be fixed by the General Body one year earlier.
5. Orations and guest lectures would be suitably accommodated in preparing the scientific programme after due consultations with the President.

VIII - PROPERTIES & ASSETS:

A. PROPERTY:

1. The income and property of the AHRS shall be applied solely towards the promotion of the objects of the Association as set forth in the  Memorandum of Association and no portion thereof shall be paid or transferred, directly or indirectly, by way of dividend, bonus or otherwise however by way of profit, to the members of the AHRS. Provided that nothing shall prevent the payment, in good faith, at reasonable and proper remuneration and out-of-pocket expenses to any officer or servant of the AHRS or to any Members of the AHRS, in return for any services rendered to the AHRS.
2. The income from the asset shall be used as may have been decided by the General Body at the time of creating the assets from time to time. The income not remarked shall be transferred to the income of the AHRS.
3. A statement of account duly signed by the President and Secretary shall be included in the Annual statement of accounts of the AHRS.

IX-AMENDMENT OF MEMORANDUM OF ASSOCIATION & BYE-LAWS, RULES & REGULATIONS

1. No alteration or addition shall be made to any clause of this Memorandum of Association and/or Bye-Iaws, Rules & Regulations except by the AHRS at a General Body Meeting unless after due notice of 24 days of such a proposal has been given to all Members of the AHRS and the amendments adopted by a 3/4 majority of Members present and voting at the said meeting.
2. Any amendment to the Bye-Laws, Rules & Regulations in violation of the Memorandum of Association of AHRS shall be deemed to be invalid.

X- DISSOLUTION :

The AHRS may at any time by a resolution passed in an Extraordinary General Body Meeting called for this purpose be wound up and dissolved by a decision of at-least 3/5 of the Members present and voting.

In that, even the books and records of the AHRS shall be disposed of in accordance with the directions of the Council and all other property of the AHRS shall be transferred to such body or bodies whether incorporated or not as shall be specified by the resolution for winding up, provided that such body has or have objects analogous to the objects of the AHRS. If no such body or bodies be specified by the resolution, then the said property of the association shall be transferred to such body or bodies as may be determined by a Judge of the High Court of Justice having jurisdiction in regard to charitable funds and, if and so far as effect cannot be given to such provision, then to some charitable objects.

XI : AFFILIATION OF OTHER ASSOCIATIONS & REGIONAL CHAPTERS:

A. AFFILIATION:
The Council at its discretion and on such terms as it deems fit shall affiliate other associations who share any or all objectives of the AHRS.

XII: INDEMNITY

Subject to the provisions of the Act but without prejudice to any indemnity to which an Officer or Executive Council Member may otherwise be entitled, every Officer, or Executive Council Member, or auditor of the Association shall be indemnified out of the assets of the Association against any liability incurred by him in defending any proceedings, whether civil or criminal, in which judgement is given in his favor or in which he is acquitted or in connection with any application which relief is granted to him by the court from liability for negligence, default, breach of duty or breach of trust in relation to the affairs of the Association.

XIII. GENERAL

1) The  society  will  file every year a list  of  office  bearers  and members  of  the Governing Body with the Registrar  of  the  Societies State of Punjab.

2) The society may sue in the name of the president or the secretary as per the provision of the Societies Registration Act 1860 as applicable in State of Punjab.

3) All the provisions under the Societies Registration Act of 1860 as applicable to the State of Punjab shall apply to the society.

Certified that this is the correct copy of the Rules and Regulations of the society.